Copy editing involves editing for correct grammar, punctuation, spelling, and usage; consistency in the mechanics of style (abbreviations, spelling, capitalization, documentation, quotations, headings, numbers, formatting) and adherence to the publisher's style sheet; accuracy in facts; and completeness (check that missing elements and citations are supplied).
After months or years of research and writing, academic authors often welcome a fresh set of eyes on their work, to catch inconsistencies, oversights, or errors before submitting for publication. In addition to the corrections mentioned above, as your professional editor I will:
- ensure that all elements in your text adhere to the house style sheet or chosen standard style manual (e.g. Chicago Manual of Style, APA, MLA, etc.)
- ensure that footnotes and bibliography entries are formatted correctly and consistently
- ensure that quotations, translations, and foreign-language content are presented correctly and consistently
- make sure that all headings and titles are formatted and presented consistently, and that they match the table of contents and any cross references
- point out incomplete documentation or lack of citations in support of arguments or quoted material
- provide you with a style sheet outlining specific style choices made for your manuscript
Stylistic editing involves line-by-line editing to clarify meaning; express your message more concisely; improve sentence structure and word choice for greater clarity; reorder sentences for greater coherence; ensure logical connections and remove jargon.
If stylistic editing is required, I will offer suggestions for rewording and rephrasing. This may include:
- reworking awkward constructions
- replacing overused passive constructions with active verbs
- elevating the level of language and sentence structure for an academic audience
- suggesting more precise words to get your message across more effectively
Substantive or Structural editing
Substantive or structural editing involves the reorganization of content and structure. This type of editing involves text at the paragraph or page level, rather than at the sentence level. If substantive editing is required, I will make structural suggestions on how to reorganize material so that the argument presented flows in the most logical and cohesive manner.